Documents must have the name, phone number, and address of the person the original document will be returned to.

All deeds and deeds of trust must have the name of the person or law firm who drafted the document on the front page of the document. All conveyances of land must have the tax ID number and grantee address on the front page. The tax ID number can be obtained from the Land Records section of the New Hanover County Tax Department. Please call the Tax Department at 910-798-7300 for tax ID numbers.  Check the fee schedule page for recording fees and excise tax information.

All instruments presented for registration on paper must meet all of the following requirements:

  • Printed on paper eight and one-half (8-1/2″) by eleven inches (11″) and eight and one-half (8-1/2″) by fourteen inches (14″).
  • Have a blank margin of three inches (3″) at the top of the first page and blank margin of one-half inch (1/2″) on the remaining sides of the first page and on all sides of subsequent pages.
  • Typed or printed in black on white paper in a legible font.
  • A font size no smaller than 9 points will be considered legible. Blanks in an instrument may be completed in pen. Corrections to an instrument may be made in pen using black ink only.
  • Text must be typed or printed on one side of a page only.
  • State the type of instrument at the top of the first page, but not in the blank margin.

If an instrument does not meet these requirements, the Register of Deeds will register the instrument after collecting a fee of $25.00 for nonstandard documents as required by GS 161-10(a)(19), in addition to all other applicable recording fees.

The following are exempt from the above requirements:
Cancellation of deeds of trust or mortgages (all forms), and UCC filings.

Effective October 1, 2019
The minimum side margins on instruments is back to one-half inch (increased from one-quarter inch) pursuant to Session Law 2019-117 (Senate Bill 594)

Notice: Credit and debit cards are accepted in all Register of Deeds departments.

To request copies or documents to be returned by mail you must send the Register of Deeds a pre-addressed stamped envelope. Please note that the Register of Deeds office does not issue refunds.

Fee Change Effective October 1, 2011

  1. The fees for recording Instruments except deeds of trust and mortgages will be $26 for the first 15 pages and $4 each add’l page.
  2. Deeds of trust and mortgages will be $56 for the first 15 pages and $4 each add’l page.
  3. Add’l subsequent instrument index reference $10 each (only on Assignments)  This fee is not triggered by supplemental information that does not have to be indexed according to the subsequent instrument indexing rule, this charge may be avoided by using a separate satisfaction document for each original instrument being discharged.

Effective October 1, 2015
For an instrument that contains excessive recording data, the fee will be an additional two dollars ($2.00) for each party listed in the instrument in excess of 20. An instrument is considered to contain excessive recording data when there are more than 20 distinct parties listed in the instrument, including any attachments and exhibits, that require indexing pursuant to G.S. 147-54.3 or this chapter.


Deeds and Other Instruments​(except plats, deeds of trust, mortgages, satisfactions and UCC)
$26.00 up to 15 pages
$4.00 each additional page
Deeds of Trust​ and Mortgages
As of October 1, 2016 - $64.00 up to 35 pages
$4.00 each additional page​
Amended Deed of Trust
$26.00 up to 15 pages
$4.00 each additional page
$26.00 up to 15 pages
$4.00 each additional page
$10.00 additional fee for references after the first
Additional Subsequent Instrument Index Reference(only on assignments)
$10.00 each
Non-Standard Document Fee G.S. 161-14(B)​
$25.00 additional recording fee
Copies Instruments in General(Uncertified)
$0.25 each page​
Copies Instruments in General(Certified)​
$5.00 first page​
$2.00 each additional page​
8 1/2 X 11 $0.25 each page​
11 x 17 $1.00 each page
18 x 24 $3.00 each page
24 x 36 $5.00 each page​
8 1/2 x 11 $5.00 first page​
8 1/2 x 11 $2.00 each additional page​
11 x 17 $5.00 first page​
11 x 17 $2.00 each additional page​
18 x 24 $5.00 first page​
18 x 24 $2.00 each additional page​
24 x 36 $5.00 first page​
24 x 36 $2.00 each additional page
Condo and Subdivision Plats
$21.00 first page​
$21.00 each additional page​
Highway Right-Of-Way Plats​
$21.00 first page​
$5.00 each additional page​
Oath $10.00​
Notary Authentication $5.00​
Excise Tax Valuation​
1991 to current $2.00 per $1000.00​
1968 - 1991 $1.00 per $1000.00​
Prior - 1967 $1.10 per $1000.00​
Fee for Multiple InstrumentSee G.S. 161-10(a)
$10.00 additional fee for each document with multiple-instruments.
Excessive Recording DataSee G.S. 161-10(a)
$2.00 for each party listed in the instrument in excess of 20.
Marriage License​
Certified Copy - Birth, Death, or Marriage Certificate
Uncertified Copy - Birth, Death, or Marriage Certificate By Mail​
Birth and Death Amendments​
VRAS Search Request​

The Uniform Commercial Code (UCC), N.C. General Statute, Chapter 25, is a collection of laws establishing procedures by which claims may be secured against collateral used for a loan. The fees for filing these financing statements can be found below.

Effective July 15, 2003, only Financing Statements filed as a Fixture Filing will be recorded in the Register of Deeds office.

All other Financing Statements must be filed with the North Carolina Secretary of State. You can search UCCs and corporation records on file with the NC Secretary of State on the department’s web site.

All UCC's (Including Amendments and Terminations)(Fixture Filing)
$38.00 - 1 to 2 pages​
$45.00 - 3 to 10 pages​
$2.00 each additional
320 Chestnut Street, Suite 102 (Land Records) or Suite 120 (Vital Records) • Wilmington, NC 28401 • Phone 910-798-4530 • Fax 910-798-7751
Satellite Office: 230 Government Center Drive, Suite 180 • Wilmington, NC 28403
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